Part Time

PJ Library Coordinator

St. Paul Jewish Federation 790 Cleveland Ave. S., Suite 227, St. Paul MN

The St. Paul Jewish Federation seeks a part-time (15-20 hours) program coordinator for its PJ Library program. PJ Library supports St. Paul families by providing free monthly, age-appropriate, Jewish-content books and music to more than 450 children ages 6 months to 8 years.

Additionally, through social media, e-newsletters and community programs, PJ Library offers opportunities for families to enhance their connections to the Jewish community and to one another. Primary duties and responsibilities of the coordinator includes all aspects of the program including its marketing, recruitment and enrollment of new participants, and developing and implementing events, often in collaboration with other Jewish organizations. The ideal candidate will be passionate and creative and will work with an advisory committee, the national PJ Library organization and local Jewish institutions.

Special Skills & Abilities:

  • Demonstrated experience in event planning & coordination, marketing, non-profit administration, and/or work with families with young children
  • Excellent interpersonal communication and organizational skills
  • Detail oriented and able to communicate clearly through oral and written means
  • Must be proficient and experienced in Microsoft Office programs
  • Ability to communicate successfully with families, volunteers, staff members and community organizations
  • Able to work collaboratively with a team, as well as effective independently
  • Must understand and be able to utilize various social media and digital platforms including Facebook, Instagram, Constant Contact, etc.

Preferred qualifications include:

  • Knowledge of or familiarity with non-profit organizations
  • Knowledge of child development, early childhood education or family engagement
  • Experience working with volunteers and committee process
  • Knowledge of the Jewish community and culture

Other Requirements:

  • Position requires the use of a car to travel in and carry equipment to program events and meetings
  • Hours are flexible with some evening and weekend attendance at programs, meetings and events required

St. Paul Jewish Federation
Executive Assistant Position

Organization Summary
Since 1935, the Jewish Federation of Greater St. Paul (Federation) has been our community's central address for meeting Jewish needs -- responding to crises, fighting poverty, strengthening Jewish identity and promoting social justice. In the Federation, philanthropy, volunteerism and shared commitment come together to make a difference and repair our world. As part of a continent-wide system, we have the capacity to reach millions of Jews in need with a social-service network unparalleled in the world. We take pride in working collaboratively with our beneficiary agencies, enabling them to perform their life-changing work. More information can be found online at


Position Summary 
The Federation seeks a full-time, Executive Assistant to support its Chief Executive Officer (CEO) in a fast-paced office environment. This position reports directly to the CEO and works in close coordination with all staff departments of the Federation, and the Board of Directors. The EA will plan, organize and prioritize multiple projects and goals, work and communicate with board, staff and donors, manage and maintain the CEO’s emails, files and meeting schedules, assist with donor management software, draft and proof correspondences and meeting agendas and anticipate the needs of the CEO. The successful candidate will possess strong problem solving and communication skills, a positive, professional attitude and commitment to the work of the agency. Excellent attention to detail and strong organizational and administrative skills are a must.





  • Efficient, organized and resourceful, a self-starter who can work well with limited direction. Excellent organizational and project management skills that reflect ability to organize workload and prioritize and coordinate multiple projects to meet required deadlines. 

  • Excellent written and verbal communication skills. Detail oriented, with strong proofreading skills.

  • Strong people skills with the ability to build professional relationships with a wide variety of people such as Board leadership, donors, external partners, and internal staff. 

  • Flexible and able to function well in a fast-paced changing environment. Adaptable to competing demands. Ability to think critically, offer solutions to problems, and remain calm during times of stress.

  • Comfortable with office technology, proficient in Microsoft Office applications, and demonstrated familiarity with donor management software.

  • Ability to handle confidential information with discretion


  • Experience providing high-level executive support
  • Experience working within a small company setting
  • Understanding and/or familiarity with non-profit organizations and non-profit governance
  • Experience with working with donors and volunteers, including Board of Directors
  • Experience working with databases
  • Ability to work occasional evenings and weekends
  • Commitment to the mission and core values of the Federation 
  • Knowledge of the Jewish community and Jewish culture is desired

Send cover letter and resume by email to Diane Orth at  Please indicate “Executive Assistant” in subject line. No phone inquiries.